Document Archiving

The Ultimate Guide To Document Archiving

Document archiving is essential amongst businesses, organisations and even some sole traders. The reason for this is the fact it is just so useful in so many different ways and there is commonly a different document archiving solution for every company, because it’s not a case of one size fits all. If you’re considering archiving your documents, you’re likely to have many questions about it, ranging from how much it costs to how it works and how it might benefit you. In this guide we’re going to look at everything from the different ways document archiving is useful to different types of customer, to looking for the perfect document archiving company to work with.

Why Storing Business Archives Offsite Makes Sense

Businesses of all sizes are required to keep a certain amount of paperwork to comply with regulations, which documents exactly need to be kept depends on the type of business but there is no getting away from the fact that you need to keep and store paperwork. At the very least the documents that would be required should your business be audited or come under some other sort of scrutiny. So the size of your businesses paper archives soon grows and eventually reaches the point where you need to think seriously about where and how you are going to store the files because it eventually becomes unworkable to simply have a filing cabinet or two or ten taking up valuable office space. This is when you might need to consider storing your business archives offsite in a specialist facility.

5 common mistakes a new business makes

Starting a new venture can be a risky business. Very few start-ups make it beyond their 3rd year, usually as a result of making the same old mistakes as so many businesses before them. Here are five of the most common mistakes that can cause businesses to fail and which should be avoided if you are involved in a start-up enterprise.

Business archives: what to keep and for how long

It is a legal requirement in the UK that businesses keep and retain records relating to the business transactions and accounts and that they are able to present these to HM Revenue and Customs (HMRC) upon request. Even those who are self employed need to be scrupulous with their accounting records if they want to avoid disruptive investigations by HMRC later down the line.

With data protection hot in the minds of the UK’s businesses, it is critical that you know what you should be keeping as business archives and what can be discarded, as well as knowing how long you should keep things for and why.

5 Reasons to choose off site archive storage

Despite many business affairs now being conducted on computers, a good deal of businesses still generate a huge amount of paperwork which, depending on the industry, the Data Protection Act says they need to keep hold of for a certain amount of time. Of course, in a smaller company a couple of locked filing cabinets may do this job just fine, but if your business is starting to burst at the seams then cheap self storage can be an excellent option for archive storage, for a number of reasons:

Getting the most from your document storage – top 5 tips

Archiving paper documents is an integral part of the majority of businesses administration. Despite the move towards a paperless office, even the most environmentally friendly businesses will have certain things that they cannot afford not to have in hard copy. With office space at a premium and security a top concern, keeping archives off site in a self storage facility is a great move for business looking to take the stress out of data control.

However, the last thing you want to be doing is paying for storage space that you don’t really need, so here are a few tips to help you minimise your archives before you place them in self storage to make sure you get the most from this valuable facility.

Archiving Documents Efficiently

If you’re in a line of business that is progressing from paper to digital, you will need to consider how best to archive your documents efficiently. Self storage offers you a wide range of archiving options including; filing, digital filing, deep storage and long term organisation storage. Here are some great reasons you should start to consider archiving your documents in a self storage unit:

The Advantages of a Content Management System

From small home-based businesses to international organisations, all businesses today recognise the necessity of going paperless. Not only does it solve organisational problems and storage space, but it also provides an easy method of sending important documents across departments and to external recipients. With the exception of a few situations where hard copies of documents are required (ex: signing of contracts), digital documentation and record management are becoming the norm for any business operation.

Simple tips for document storage

If your office seems to be overflowing with paperwork, you might be thinking it’s about time for a spring clean session. Unfortunately for many businesses, this is not as simple as it may seem. Lots of paperwork has to be kept for a certain period of time, and in a busy office this can mean finding storage space for many boxes full of document archives.

In this situation, self-storage can be a great option for and overcrowded work space. Using self storage facilities as document archives is becoming increasingly popular as businesses strive to maximise their expensive office space by keeping records off site. Here are a few simple tips to creating a document archive in self storage that will really work for you.

4 reasons to use self storage for document archiving

You know self storage can give you extra space when you need it, but did you know it is an ideal document archive for businesses too? Here are 4 top reasons you should be considering document archiving in self storage units instead of keeping everything on site.

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