Cost vs Benefits of Document Archiving and Management

Cost vs Benefits of Document Archiving and Management

The chances are that implementing any type of document archiving, storage or management system will come with an associated cost so if you want to convince your organisation of the benefits of document archiving you will need to be able to show how the system will affect the bottom line of the business whether as money saved in improved efficiencies or increased profit through, say, increased customer satisfaction. Sometimes due to legal regulations a system will have to be implemented at a cost when there will be no return for that investment. In that case the necessity to be compliant with the relevant laws must be justification in itself for the expenditure.

The Case for a Document Archiving Strategy

The Case for a Document Archiving Strategy

There are many ways to implement a document archiving strategy and making the right choice for a business is very dependent on the type of business, the type of documentation that is retained and why. Once you understand what your business objectives are with regard to documentation and have selected a short-list of possible solutions you will then need to convince senior management of the need for a document archiving system and get their buy-in so that they support the project.

Those involved in making the final decision to go ahead with a new process and system may come from different fields in the organisation so it is important that your persuasion techniques cover the aspects of the business that are important to each department or division so that the whole organisation is equally persuaded of the benefits of the new system and feel that the costs are justified.