The Advantages of a Content Management System

The Advantages of a Content Management System

From small home-based businesses to international organisations, all businesses today recognise the necessity of going paperless. Not only does it solve organisational problems and storage space, but it also provides an easy method of sending important documents across departments and to external recipients. With the exception of a few situations where hard copies of documents are required (ex: signing of contracts), digital documentation and record management are becoming the norm for any business operation.

Simple tips for document storage

Simple tips for document storage

If your office seems to be overflowing with paperwork, you might be thinking it’s about time for a spring clean session. Unfortunately for many businesses, this is not as simple as it may seem. Lots of paperwork has to be kept for a certain period of time, and in a busy office this can mean finding storage space for many boxes full of document archives.

In this situation, self-storage can be a great option for and overcrowded work space. Using self storage facilities as document archives is becoming increasingly popular as businesses strive to maximise their expensive office space by keeping records off site. Here are a few simple tips to creating a document archive in self storage that will really work for you.

4 reasons to use self storage for document archiving

4 reasons to use self storage for document archiving

You know self storage can give you extra space when you need it, but did you know it is an ideal document archive for businesses too? Here are 4 top reasons you should be considering document archiving in self storage units instead of keeping everything on site.

Cost vs Benefits of Document Archiving and Management

Cost vs Benefits of Document Archiving and Management

The chances are that implementing any type of document archiving, storage or management system will come with an associated cost so if you want to convince your organisation of the benefits of document archiving you will need to be able to show how the system will affect the bottom line of the business whether as money saved in improved efficiencies or increased profit through, say, increased customer satisfaction. Sometimes due to legal regulations a system will have to be implemented at a cost when there will be no return for that investment. In that case the necessity to be compliant with the relevant laws must be justification in itself for the expenditure.

The Case for a Document Archiving Strategy

The Case for a Document Archiving Strategy

There are many ways to implement a document archiving strategy and making the right choice for a business is very dependent on the type of business, the type of documentation that is retained and why. Once you understand what your business objectives are with regard to documentation and have selected a short-list of possible solutions you will then need to convince senior management of the need for a document archiving system and get their buy-in so that they support the project.

Those involved in making the final decision to go ahead with a new process and system may come from different fields in the organisation so it is important that your persuasion techniques cover the aspects of the business that are important to each department or division so that the whole organisation is equally persuaded of the benefits of the new system and feel that the costs are justified.